The venue guide 🏟
Fill your calendar, get people out of their seats, and make every night feel like the crowd is part of the show.
Getting started
Your venue may already be on the site - bands can add a venue when they book a show there. So first, search the venue list.
🔑 Already listed?
Open your venue's page and tap Claim this venue's page at the bottom. An admin checks it and you're in. (Only venues with no manager yet can be claimed.)
➕ Not listed?
Make an account, confirm your email, then add it from My stuff with + Add venue. You become its Owner.
Then fill in your profile: kind of place (bar, club, brewery...), address, neighborhood (that's how you show up on the calendar's neighborhood colors and "Around town"), a round logo and a wide banner photo.
Your venue tabs
| Tab | What it's for |
|---|---|
| Profile | Your details, photos and the Booked here list - every upcoming show at your place, with links to its table cards, poster and TV screen. |
| Links | Up to 12 buttons: website, Instagram, Facebook, TikTok and more. |
| Open dates | Nights you want filled. Bands ask, you pick. |
| Stats | Who drew the biggest, most into-it crowds. |
| Team | Your bookers, bartenders-who-run-the-TV, and anyone else who helps. |
Open dates: get bands to come to you
- Post a date on the Open dates tab: date, start and end time, the deal (door split, flat fee, "pass the hat"...) and a note for bands. Have a regular open slot? Repeat it for up to 12 weeks.
- Bands find it on your page and in the public open dates list, and ask for it with a short note.
- You get an email for each ask, and new requests show up on your dashboard.
- Tap "Book them" on the band you want. The show is booked on the spot, the band is told, and everyone else who asked for that night is let down gently (automatically). Or Decline.
Show nights
Shows are booked by the band (or by you through open dates). If two or more bands play your place on the same night, they're grouped together as one bill on your page, in start order.
From Booked here on your Profile tab, each show has three handy buttons:
🃏 Table cards
Printable cards with a QR code. Scan it and you're voting - the voting code is built in, so nobody has to type anything.
🖼 Poster
One big QR sign for the door, the bar or the stage.
📺 TV screen
Open it on any TV or projector browser. It shows the live ranking, now playing, approved dedications and who's up next.
How the crowd vote works (venue edition)
The band runs the vote, but it happens in your room - so here's what you need to know:
- Fans scan a QR card and tap Hot on the songs they want. No app, no account.
- Everyone gets a few votes (usually 3). When the band plays a song, those votes come back so fans keep voting all night.
- The band picks what to play - the list is a suggestion, not an order.
- The voting code (4 digits) is what keeps it to people actually in your room. It's on the table cards, poster and TV screen. People who only have the public show link can watch but not vote.
Want all the details? The band guide explains every rule and has a little demo to try.
Followers
Fans can follow your venue. Whenever a band books a show at your place, your followers get an alert, and your shows go into their weekly summary and calendar. Fans can also subscribe to your whole calendar in Google, Apple or Outlook from your page. More shows posted = more reasons to come back.
Your venue card is a collectible card with your SHOWS, ACTS, CROWD, HYPE and FANS stats - it levels up as your room gets busier.
Stats
The Stats tab (all time, 90 or 30 days) shows bands by crowd (who brought the most voters), show by show numbers, and the top songs your crowd voted for. Handy when deciding who to book again.
Team
Invite people by email from the Team tab. Owners can do everything including managing the team; Managers handle the day to day. There's always at least one Owner.
FAQ
A band booked a show at our venue without asking us. Is that OK?
Bands list where they're playing, the same way they'd post it on social media. If something's wrong, contact the band or let us know.
Do we have to use the voting?
No - it's the band's choice per show. When voting is off, the QR codes and screen just show the show info (and the song list, if the band shares it).
The table cards stopped working.
The band probably made a new voting code. Print fresh cards from Booked here.
Can our page be hidden?
Email mailadmin@stageandcrowd.com and we'll sort it out.